Approval of Minutes. Upon motion duly made, seconded and unanimously carried, the minutes of the September 14, 2009 meeting were approved as distributed to the Board.

Approval of Minutes.

Approval of Bills. In accordance with Bylaws and on motion duly made, seconded, and unanimously carried, the payment of Book Bills in the amount of $80,284.98 and the General Bills in the amount of $670,677.52 were approved and transmitted for payment by the Library Director to the Board of Education of the County of Kanawha.

Approval of Bills – Special Funds. The Library Director submitted bills to be paid from Special Funds of $2,278.86 duly certified and approved in accordance with the Bylaws and on motion duly made, seconded, and unanimously carried, it was ordered that the bills set out on the said list be paid.

Approval of Bills - Construction Fund. The Library Director submitted bills to be paid from the Construction Fund in the amount of $5,337.35 duly certified and approved in accordance with the Bylaws, and on motion duly made, seconded, and unanimously carried, it was ordered that the bills set forth on the list be paid.

Because Mr. Kauffelt was not at the last meeting, Mr. Albert read aloud the resolution passed at the last meeting recognizing Mr. Kauffelt's thirty years of outstanding service on the Board of Directors and presented Mr. Kauffelt with a framed copy. All in attendance expressed their sincere gratitude to Mr. Kauffelt.

Legal Matters – Executive Session. Pursuant to WV Code Section 6-9A-4(b)(9) and upon a motion duly made, seconded and unanimously approved, the Board went into executive session to discuss the resolution of a pending legal matter.

Following adjournment of the executive session, the public Board meeting resumed. A motion was made, seconded and unanimously approved that the Board authorized the resolution of the legal matter on the basis of the discussion held in executive session.

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Directors Monthly Report

Mr. Engelbert gave a report on activities for the month, including:

• The flythrough for the new main library building design has been completed. Based on assertions that they have expended more time on the flythrough than had been originally planned, krM Architects indicated that they will be requesting an increase of payment. This matter will be taken up with the Financial Affairs Committee when a new invoice is received.
• Mr. Engelbert attended the most recent meetings of both the Cross Lanes and St. Albans Advisory Boards. He plans to attend upcoming Advisory Board meetings of the other branches in the near future.
• Chapman Technical Group is continuing work on the Elk Valley architectural study. Their report should be presented at the December Board meeting.
• A staff committee charged with developing objectives intended to carry out the draft goals for the new long range plan has met twice. Once that work is completed, a larger staff group will review the draft plan, and then it will go to the Board's Long Range Planning committee for review. Mr. Engelbert expressed his thanks to Linda Miller for her continuing work on this project.
• Mr. Engelbert attended the WVLA Fall Conference at Snowshoe Resort. The conference was very productive and informative. He attended sessions on Marketing, Customer Service and the Patriot Act. In addition, Mr. Engelbert serves on the Committee for Legislative Issues and an Ad Hoc Committee for Funding of Public Libraries in West Virginia. Mr. P. Smith also attended and added his comments regarding the conference and venue.
• The Book Festival held on October 10-11 was successful. This year was the second most profitable book sale in our history. The presenters commented on how well organized the event was. Mr. Engelbert gave credit to the Marketing and Development Department as well as all of our wonderful volunteers.
• As discussed at the last meeting, the implementation of the new telecommunications system has been completed. Mr. Engelbert thanked Jane Hughes, Tim Linde, Mike Burgess and Todd Cook from the Automation Department for their great work on this extensive and complex project. He then introduced Ms. Hughes to present the Staff Report to the Board.

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Staff Report - Jane Hughes

Ms. Hughes gave a brief summary of the Telecomm conversion process. She and the Automation Department staff members began working on the conversion a year ago and the final conversion was completed by the end of September 2009. As of October 1st, KCPL was completely off the state network. This change will enable the KCPL to go forward with a large number of electronic services now, and positions KCPL to provide effective service in the future as well. KCPL will begin offering downloadable digital audio books, E Books and video through the WV Digital Entertainment Library Initiative (WV DELI), with many other electronic information resources and programming options to follow. The Automation Department is working on demonstrations intended to show patrons how to download to the variety of devices our patrons may be using.

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Reports of Committees:

1. Standing Committee Assignments. Mr. Albert distributed the updated standing committee assignments for 2009-2010. Board Members may contact Mr. Albert if they have specific requests for committee assignments or other modifications to the committee roster to suggest.

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Old Business

Property Acquisition Mr. Albert reported that we have received the executed documents for acquisition of two properties that are part of the FiberNet Building, at the cost approved by the Board in a prior resolution. Environmental testing is underway.

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New Business

1. Mr. Albert announced to the Board that Emily Papadopoulos has resigned as the Major Gifts Coordinator effective October 13th. Mr. Albert praised Ms. Papadopoulos' work at KCPL and wished her well.

   Mr. Albert appointed an Ad Hoc Committee to review the role of the Major Gifts Coordinator and to make other recommendations regarding the structure and future course of marketing and development efforts. The Committee members are as follows:

   Dr. K. Bailey - Chair
   Ms. V. Rugeley - Vice Chair
   Mr. T. Heywood
   Ms. A. Silbernagel
   Mr. M. Albert
   Mr. A. Engelbert

2. Ms. Beckner spoke to the Board about the Foundation's upcoming 100 Year Anniversary Gala honoring Mr. John Ray on November 12th. Board members received an invitation to the event. Ms. Beckner distributed tickets to each Board Member and asked for their help in selling tickets and promoting the event.

There being no further business the meeting was adjourned.

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